One step towards 'Less-paper-office’

• Usually ERP transactions are printed and if they are pertaining to customer or vendor the same is sent out.  Traditionally this is sent by post, by currier or by fax.  In addition to printing on paper you can make a .PDF file and send the same by attaching to email. 

• For example: Purchase Order, Sales Order, Dispatch Order, Sales Invoice, Transfer Invoice, Proforma Invoice, Dispatch note, Account statement, etc. can be printed as .PDF file and send by email.

• Document-based communications is made more efficient:  ERP enables businesses to automate and streamline paper-less communications. ERP replaces islands of information with a unified program that delivers a single real-time vision of the enterprise.  By printing Portable Document Format (PDF) from DNS, we enable users to create easy-to-use, paperless documents that extend ERP to colleagues, partners, vendors, and customers. Using this solution, you can - Improve productivity, streamline communication, sharpen your competitive edge, improve CRM.

FAQ:

• Q: Do I have to install Acrobat all user’s PC?

• A: Install Acrobat Distiller only on those PC where user is required to print a transaction and send out.  It is not necessary to install on every user PC.

• If you are already using above procedures you may inform others, this is just to ensure that all ERP users are on the ‘same page’ [Pun intended].  We would like to share many such smart technologies with DNS users.  Kindly email your feedback on above.

What is PDF?

PDF or Adobe Portable Document Format: Invented by Adobe Systems, PDF lets you capture and view documents created by most ERP, and share it with your vendor or customer or colleagues, via email. Word or Excel file, if sent by email can be changed. The .PDF file cannot be changed by the recipient of the email. Moreover, to view Excel file the recipient should have Excel software on his / her PC. To read a .PDF file Adobe Acrobat reader is required, which is a free download.  In short, say NO to photocopying and say NO to FAX, which are multiplying papers.

Note:  Adobe is a third party software.  Visit www.adobe.com for more information on Adobe Acrobat products.